Charlie Blomkvist
Visma Administration, the installed accounting program widely used by Swedish small and mid-sized companies, has handled the books in many growing companies for years, installed on their own server or computer. Sooner or later the company wants the system in the cloud, with more companies, integrations and a warehouse that is connected to finance. This guide is about the switch itself to Visma Net: what you take out of Visma Administration, how it gets into Visma Net and what happens to the program afterward. If you want to compare the systems first, read Visma Net vs Visma Administration.
Short answer: how do you switch from Visma Administration to Visma Net?
- Decide the start date and how you want to follow up in Visma Net before anything moves.
- Print and approve all journals in Visma Administration, so the accounting and the ledgers add up.
- Take a backup of the company, and export the accounting as SIE4.
- Import master data, opening balances and unpaid invoices into Visma Net.
- Keep the archive: the installation file, the backup, the accounting as SIE4 and the reports as files, so it can be read for seven years.
The cloud version of Visma Administration
Spiris, which publishes Visma Administration today, plans a cloud version of Visma Administration 2000 during 2026. As of September 30, 2026 it has not launched, and there is no cloud version for 500 and 1000. According to Spiris, the upcoming cloud version will not have an API at launch; that will come later.
The installed program remains and is maintained, according to Spiris. So the question for a growing company is rarely whether Visma Administration will stop working, but whether it is enough for what the company is becoming: more companies, rule-based approvals, more dimensions to follow up and integrations.
Exporting from Visma Administration: backup, registers and SIE4
The same routes apply in 500, 1000 and 2000.
| What | How in Visma Administration | What it becomes in Visma Net |
|---|---|---|
| The whole company | File → Backup → Active company | The basis for the move and part of the archive |
| Registers | From list view: right-click, Copy/export table content, Export to file | Chart of accounts, customers, suppliers and items |
| Accounting | File → Export → SIE, one SIE4 file per fiscal year | The archive, and the history through SIE import |
| Unpaid invoices | Ledger printouts as of the day before the start | Open items in accounts receivable and accounts payable |
Before the backup is taken, all journals must be printed and approved. If the company has access control, under File → Users → Users, it needs to be turned off or the login handed over, otherwise the company cannot be opened from the backup.
The hardest part to move is the documents: invoice images with item lines, templates and quotes. They stay in Visma Administration, which is why it is important that the program can still be opened after the switch.
How it gets into Visma Net
Chart of accounts, customers, suppliers and items are cleaned and converted with Straviont Cloud Bridge, so duplicates and broken references stay in Visma Administration.
Balances are imported as of the period before the start, for example as of December 31 if you start in January.
Imported as open items, posted against a transition account so they are not posted twice. Payments are then matched against them.
We help with the SIE import (SIE is the Swedish standard file format for accounting data), so the history comes along. If you switch mid-year, we import what you have done in earlier periods in Visma Administration.
You can start in Visma Net at a year-end or mid-year, since Visma Net supports both. Choose a date when the latest period is posted and VAT-reported, and export unpaid invoices as of the day before the start, the same day as the opening balances.
The subaccount, that is, how you follow up by cost center, project or department, is something we set up together before you start. It sits on every posted line and drives approvals and reports.
The program after the switch
Once the service agreement has ended, the program keeps working in the version you have, but it can no longer be downloaded. So install the latest version before the agreement ends, and keep the installation file and the last backup. The Swedish Bookkeeping Act requires accounting records to be readable for seven years, and that also means keeping a computer that can run the program, with Windows and SQL Server Express. So also export the accounting as SIE4 and the reports as files.
How the switch works with us
- Workshop
- Flows mapped
- Fixed price
- From four weeks, in parallel
- Go-live
You hand over the backup and the exports to us, master data is cleaned and converted with Straviont Cloud Bridge, and you test on your own data while we configure.
We start with how you work in Visma Administration today, and map how the same flows will run in Visma Net, with banking, e-invoicing and inventory in the same system. Then you get a fixed price, and the switch takes from four weeks to go-live, with setup, testing and training in parallel. Visma Net Core costs SEK 75,000 for the first company, or SEK 125,000 with logistics, excluding VAT.
Frequently asked questions
How do you switch from Visma Administration to Visma Net?
Decide the start date and follow-up first. Approve all journals, take a backup of the company and export the accounting as SIE4. Then master data, opening balances and unpaid invoices are imported into Visma Net, and the archive is kept.
How do you export the customer and supplier registers from Visma Administration?
Registers such as customers, suppliers and items can be exported directly from the list view in Visma Administration: right-click and choose Copy/export table content and Export to file. The simplest approach for a switch, though, is a backup of the whole company, via File, Backup and Active company.
Is Visma Administration 2000 available in the cloud?
Not as Spiris's own service yet. Spiris plans a cloud version of Visma Administration 2000 during 2026, but as of September 30, 2026 it has not launched, and there is no cloud version for 500 and 1000. The installed program can, however, be run at a hosting provider, via remote desktop.
What happens to Visma Administration once we have switched?
Once the service agreement has ended, the program keeps working in the version you have, but it cannot be downloaded again. Install the latest version first, keep the installation file and the backup, and export the accounting as SIE4 and the reports as files, so you can read the archive for seven years.
Should we switch from Visma Administration to Fortnox, Spiris or Visma Net?
Fortnox and Spiris Bokföring & Fakturering, both cloud accounting programs for small companies, suit the smaller company with simple flows, and Bokföring & Fakturering is Spiris's own path to the cloud for 500 and 1000. If you use orders and inventory, have several people working in the program or need to follow up by project and cost center, Visma Net is the next step: a cloud ERP with unlimited users.
Do unpaid invoices come along to Visma Net?
Yes. They are exported as ledger printouts as of the day before the start and imported as open items, posted against a transition account so they are not posted twice. Payments are then matched against them.
Can you move the accounting from Visma Administration with an SIE file?
Yes. The accounting is exported as SIE4 per fiscal year, and we help with the SIE import into Visma Net, so the history comes along. If you switch mid-year, we import what you have done in earlier periods in Visma Administration. The archive must still be kept in its original form for seven years.
What does it cost to switch from Visma Administration to Visma Net?
The Visma Net license starts at SEK 2,744 per month plus transaction volume, with unlimited users, and is signed with Visma. Our implementation of Visma Net Core costs SEK 75,000, or SEK 125,000 with logistics, excluding VAT, for the first company and at a fixed price. More in What does Visma Net cost?
How long does the switch take?
From four weeks to go-live, depending on the scope and on the documents arriving in week one and the right people taking part. If that does not suit you, we plan the project around your calendar, at the same price.
Next steps
We start with your flows in Visma Administration, in a free 45-minute workshop, and the walkthrough is yours whatever you choose afterward. Also read Visma Net vs Visma Administration, what Visma Net costs and what to consider when switching ERP systems.