Visma NetAccounts payable

From PDF to payment file without retyping.

Accounts payable in Visma Net: the invoice is captured and coded, approval follows amount and cost center, the payment proposal goes to the bank and the bank report posts the payment. We set the approval rules to fit your organization.

What do you want to get under control?
Book the workshop How we work

Free 45-minute workshop. The process map is yours either way.

Included in Visma Net Core: the whole system for SEK 75,000

Nobody keys in invoices. Nobody chases approvals.

The invoice should be captured, coded, approved and paid without anyone keying it in. In Visma Net that is a matter of settings, if the flow is set up right.

The inbox

Captured before anyone has opened it.

E-invoices and PDFs land in the invoice inbox and are captured into supplier, amount, account and subaccount. You review a suggested line. You don't copy an invoice by hand.

Visma Net · Accounts payable · Invoice inbox

Services/Visma Net/Accounts payable/Inquiries/Invoice inbox - overview Straviont AB Feedback
Invoice inbox - overview CustomizationTools ▾
View detailsUpdate supplier  
New ▾
 
2026-08-01 ▾
SupplierSupplier nameSupplier ref.Arrival dateAmountVATCurrencySourceDue dateInbox status
50002Solkraft Grossist ABF-204312026-08-04118,500.0023,700.00SEKe-invoice2026-08-27New
50006Nordisk Kabel & Montage AB2026-11872026-08-0631,900.006,380.00SEKPDF via email2026-08-30New
50004Elgrossisten Väst AB882132026-08-024,812.50962.50SEKe-invoice2026-08-25New
50009Kontorsservice Norr ABKN-55022026-08-082,190.00438.00SEKPDF via email2026-08-31New
Capture has suggested an account and subaccount per line. Review and send on. Nobody retypes the invoice.
Approval

The rules route it right.

Amount, supplier, account and cost center decide who gets the invoice. Below the limit it approves itself. The system reminds whoever doesn't respond, so finance chases nobody.

Straviont · The approval rules we set up

Based on your delegation of authorityExample
Approval rules · example
ConditionApproverReminder
Under SEK 5,000Approved automatically–
Cost center 200Project managerAfter 2 days
Over SEK 100,000CFO + CEOAfter 1 day

The rules follow your delegation of authority, not the other way around.

Payment

The payment file sends itself. The bank replies on its own.

Approved invoices are gathered in the payment proposal by due date. Confirm payment sends the file via AutoPay, where you approve it, and the bank report is posted once the bank has confirmed. Upcoming cash flow is visible in the same view.

Visma Net · Accounts payable · Payment proposal (AP50301S)

Services/Visma Net/Accounts payable/Processes/Payment proposal Straviont AB Feedback
Payment proposal CustomizationTools ▾
Prepare paymentsPayment statusMore actions ▾
Filter2026-08-20
No discrepancies. 4 documents approved, ready to pay.
Doc. typeRef. no.Supplier account numberSupplier invoice no.Payment dateDue dateCurrencyAmount to pay
Solkraft Grossist AB (1/1) 118,500.00 SEK
Supplier invoice2204315563-8812F-204312026-08-202026-08-27SEK118,500.00
Nordisk Kabel & Montage AB (1/1) 31,900.00 SEK
Supplier invoice2204365019-22442026-11872026-08-202026-08-30SEK31,900.00
Elgrossisten Väst AB (1/1) 4,812.50 SEK
Supplier invoice2204407811-0032882132026-08-202026-08-25SEK4,812.50
Kontorsservice Norr AB (1/1) 2,190.00 SEK
Supplier invoice2204419902-1170KN-55022026-08-202026-08-31SEK2,190.00
4 of 4 documents selected‹ 1 of 1 ›Documents per page 25 ▾ To pay 157,402.50 SEK

Included in Visma Net Core

Everything accounts payable needs. Included in Visma Net Core.

Visma Net Core is a standard setup of all of Visma Net for SEK 75,000, from four weeks. Integrations and custom apps are outside the scope and estimated separately.

  1. The invoice arrivese-invoice, PDF by email or scan
  2. Captured and codedaccount, subaccount and VAT suggested per supplier
  3. Approval runsthe chain follows amount and cost center
  4. Payment proposaldue dates and terms decide, not the calendar
  5. AutoPay paysthe file goes to the bank without logging in
  6. The bank repliesthe bank report posts the payment

Visma Net Core, SEK 75,000: see the full package Book the workshop

AIAutoInvoice APAutoPay PePeppol BaThe banks

Visma's own services are part of the system from day one. We connect the rest.

All integrations and how we build them

On top of Visma Net · an example

The agent that re-invoices costs

The agent reads the supplier invoice, sees which costs should be passed on to your customers and suggests the customer invoices, with a block against duplicates. You always approve before anything is posted.

How the agents work

Your data, cleaned up and yours.

The supplier register comes along

Suppliers, addresses and terms are converted through Straviont Cloud Bridge. Duplicates and broken references stay behind in the conversion, so what reaches the ledger is what matching can trust.

Approval with an audit trail

Every approval is logged with person and time. The auditor sees the chain per invoice without asking anyone.

The bank via Visma's service

AutoPay is Visma's own connection to the banks. No files on the desktop, no logging in to online banking to pay.

Why Straviont

We share the risk with you. That is why it is a fixed price, and why it takes four weeks.

Today the customer carries all the risk in an implementation. We believe whoever implements should carry part of it, and that is the foundation of Visma Net Core.

Our stance

No make-believe prices, and the same consultant from the first call to go-live. If a flow suits you better another way, we change it within the price.

The project model

Four weeks, everything in parallel. You test on your own data from week one, and if it runs over, that is our cost.

Visma Net Core

The whole system as a standard setup for SEK 75,000, or SEK 125,000 with logistics. Integrations and custom apps are estimated separately.

See what is included

7 consultants · 100% of engagements led by seniors · The same consultants from sales to go-live · the workshop is free, the process map is yours either way

The project model

You test with your own data
from week one.

What makes implementations long is rarely the amount of work, but the waiting in between. With us, setup, testing and training run side by side from week one, so what you find changes the configuration every week instead of at go-live.

Typical ERP project ≈ 6 MONTHS
KickoffMonth 2Month 4Go-live
The consultant configures
You are in the system
months without you in the environment
Questions about the standard flows
How we do it 4 WEEKS
Week 1Week 2Week 3Go-live
We fetch your records, convert and import them
We configure continuously, to your needs
You test in your own data
What you find changes the configuration every week, not at go-live
Questions about the standard flows
Processes are set together and adjusted until they fit
Automation where it makes a difference
Ongoing management, long after go-live

The environment is 75-90% built from your own records the first time you log in. After that, the same row exists in both models, and the difference is when it happens: the questions about the standard flows come in week two, while you can still do something about them, instead of on the morning you are supposed to start invoicing for real.

No big delivery at the end

You watch the system take shape instead of having it presented in the final week. Whatever feels wrong has time to be put right.

Training runs in parallel

Not a full day at the end that nobody remembers. Every week, in the environment you will work in, with your own data.

Standard where it is best

We start from Visma's proven flows where they give you more than your old way of working, and set the system up around your processes where those work better. If something suits you better another way, we change it within the price.

The workshop

A workshop on your flows, free of charge.

Tell us briefly about your business and we will host a free workshop where we go through how work and money actually move through your company, from order to posted and reconciled, and draw it up step by step, like the excerpt next to this. The map is yours whether or not we build it.

What you get from the workshop

  • The process mapYour flows drawn step by step. Yours to keep, whatever you decide.
  • Our assessmentWhat is worth changing on your side, and what Visma Net should be shaped around.
  • A planBuilt around your calendar, starting when it suits you.
  • A fixed priceCalculated from the map and set before you say yes.

The workshop is free. If it's not a fit, we'll tell you.

Book your free workshop

CharlieTed

You'll meet Charlie and Ted. The same people from the first call to go-live.

We reply within one business day. Your details are only used for this.

1 · Order intake, auto-check 2 · Confirmation & delivery plan 3 · Delivery 4 · Invoicing 5 · Payment, posting & visibility no yes no yes no yes no Order from CRM Webshop / EDI ✨ Auto-check price · stock · credit Credit OK? To credit review Order created Confirmation sent automatic · to customer Delivery plan warehouse · logistics Awaiting delivery Delivered? Reminder to warehouse Complete? Backorder created End Packing slip Invoice created Finance overview Invoiced Invoice sent e-invoice · Peppol Payment tracked bank file · automatic Manual approval exceptions only Reminders sent automatic · escalating Paid? Reconciled posted · automatic

Frequently asked questions

About accounts payable
in Visma Net.

Do suppliers have to send e-invoices?

No. The invoice inbox accepts e-invoices, PDFs by email and scanned paper. Capture works on all three; e-invoices are simply the most reliable.

Can the approval rules follow our organization?

Yes. Rules are driven by amount, supplier, account and subaccount, for example cost center, and combined into chains with several approvers.

How do we know the bank actually paid?

AutoPay reports back on every payment. Payment status shows Sent, Approved and Paid, and the payment is posted once the bank has confirmed it.

Can invoices be matched against purchase orders?

Yes. With Logistics switched on, the supplier invoice is matched against the purchase order and purchase receipt, so price and quantity discrepancies are caught before approval.

Is accounts payable included in Visma Net Core for SEK 75,000?

Yes: a converted supplier register, the invoice inbox, capture rules, your approval chains, payment proposals and AutoPay with bank reporting, plus training. Matching against purchase orders and integrations with other systems are outside the scope and estimated separately.