Charlie Blomkvist
Yes, monday.com can be connected to Google Drive. With the integration, a folder is created in Google Drive when a project or customer is added in monday.com, files uploaded to the item end up in the right folder, the link sits on the item and files added in Drive show up in monday.com. It is built in an integration platform like Make, around how your company works. This article covers what the integration does, how it is built and what to consider before you get started.
- The project is created on the project board in monday.com
- Router · Does the customer folder exist in Drive?YesThe project folder is created under the customer folderNoThe customer folder is created first
- The folder link is written to the item
The folder structure is the same for every project, and the project manager clicks the link in monday.com and lands in the right folder.
- A file is uploaded to the file column on the item
- The file is copied to the project folder in Drive
- The file name gets the project number and date
The team works in monday.com as usual, and the file is also in Drive where the rest of the company can find it.
- The contract is signed in your contract tool
- The PDF is saved on the deal in monday.com
- The PDF is placed in the customer's contract folder in Drive
The contract sits on the deal for the rep and in Drive for finance and leadership.
- The customer adds a file to the shared folder in Drive
- The item in monday.com gets an update with a link to the file
- A task is created for whoever needs to review it
No document from the customer sits waiting without anyone knowing about it.
The flows above are only examples of how it can work. Every integration is built around your process: which steps to include, what should happen in each situation and who is responsible for what.
Short answer
monday.com can pull files from Google Drive directly in the file column without setting anything up in the Integrations Center, but it is manual: someone picks the file. If you want folders created and files sorted automatically, the integration is built in Make or Zapier, which both have ready-made apps for Google Drive and monday.com, or with a third-party app from the monday.com marketplace. Zapier is enough for simple flows. Make is a better fit when the flow has conditions, several steps or needs error handling. That is where we build most integrations.
What the integration can do
Here are four common examples. Your integration can do more, less or something entirely different, depending on how you work.
When a project, customer or deal is added in monday.com, a folder is created in Google Drive following your structure, with subfolders if you want them. The folder is named after the item, and the link is written to a column.
Files uploaded in monday.com are copied to the right folder in Drive and given a name that follows your standard. If the item is renamed, the folder in Drive can be renamed too.
When a file is added or changed in a watched folder, the item in monday.com can get an update, a link or a task.
The folder can be shared with the project team or the customer when it is created.
Why connect monday.com and Google Drive?
- Everyone finds the files. The folder structure is the same for every project, and the link sits on the item.
- Less duplicate work. Nobody creates folders by hand or downloads and uploads files between the systems.
- The company owns the files. With a shared drive, project files belong to the company, not to a single employee's Drive.
- The work and the files belong together. The team works in monday.com, the rest of the company in Drive, and both see the same files.
How the integration is built
There are three ways to build it, and which one fits depends on how advanced the flow is.
| Option | Best when | Keep in mind |
|---|---|---|
| Third-party app from the monday.com marketplace | You want folders per item and file sync without building anything yourselves | Quick to get started, but folder structure and naming follow what the app supports. Often a separate subscription |
| Make or Zapier | The folder structure should follow your standard, files should be sorted and renamed, and what happens in Drive should flow back to monday.com | Zapier is enough for one step in one direction. Make handles several steps, conditions and both directions, but requires a well-designed flow and error handling |
| Custom code against the Google Drive API | Large volumes, complex permissions or requirements the platforms cannot handle | The most flexible, but requires someone to own and maintain the code |
For most companies, Make is the right choice, but the platform is just the tool. What determines whether the integration holds up is how it is built: where in Drive the folders are created, how they are named, which account owns them and what happens when an item is renamed or deleted. An integration that works in a test but silently creates duplicate folders in production costs more than it saves. That is why we build with logging and alerts from the start, and manage the integration as the process or the systems change. The integration runs with a Google account, which for a company should sit in your Google Workspace with access to a shared drive.
What to decide before you build
An integration is never better than the process it automates. These questions determine whether it works in practice:
- What should create the folder? A new project, a won deal or a new customer. Decide exactly which event in monday.com creates the folder, and whether there should be a customer folder above the project folder.
- What should the folders be called? Project number, customer name and year are common. Decide on a standard that works both in Drive and in monday.com.
- Which account owns the folders? A shared drive in Google Workspace is the safest choice. That way the files are owned by the company and not by an employee who might leave.
- Which files should be sorted, and in which direction? Everything uploaded in monday.com, only certain columns, or also what is added in Drive? Copied or just linked?
- What happens when something goes wrong? A good flow logs every run and flags when a folder could not be created, instead of silently skipping it.
Google Drive and monday.com share the work
Google Drive is the company archive, where files are stored, shared and versioned. monday.com is where the work happens. The integration lets each tool do what it does best, with the project in monday work management or the deal in monday CRM owning the structure and Drive owning the files. The same principle applies in monday service, where ticket attachments can be placed in the customer's folder. If you use Dropbox instead, the integration works the same way, read more in monday.com and Dropbox: how the integration works. If the file is a signed contract, the same flow can fetch it from DocuSign or Oneflow, a Swedish platform for digital contracts.
Straviont builds the integration
We are an official monday.com partner and certified CRM specialists with monday.com, and we build integrations between monday.com and file storage like Google Drive in Make. We start with the process: what should create the folder, what it should be called, who owns it and which files belong there. Only then is the flow built, with logging and error handling, and we manage it as your business changes. You can find more systems we connect to monday.com under all integrations.
Frequently asked questions
Can monday.com be connected to Google Drive?
Yes. Files from Google Drive can be picked directly in the file column in monday.com, and for automated flows the systems are connected through an integration platform like Make or Zapier, a third-party app from the monday.com marketplace or custom code against the Google Drive API.
Can monday.com create a folder in Google Drive automatically?
Yes. When a project, customer or deal is created in monday.com, the integration can create a folder in Google Drive following your structure, name it after the item and write the link to the item.
Can files uploaded in monday.com end up in Google Drive?
Yes. Files uploaded to a file column can be copied to the right folder in Drive and named according to your standard.
Can monday.com see what happens in Google Drive?
Yes. The integration can watch a folder in Drive and add an update, a link or a task to the item in monday.com when a file is added or changed.
What do we need in Google Drive to connect the systems?
A Google account with access to the folders that will be used. For a company, it should be an account in your Google Workspace with access to a shared drive, so the company owns the folders.
Should we choose Make or Zapier?
Zapier is enough for simple one-way flows, for example a new item creating a folder. Make is a better fit when the flow needs to build a folder structure, rename files and work in both directions, which applies to most integrations between a project tool and file storage.
Next steps
Start by describing how you want your files organized: what creates the folder, what it should be called, who owns it and which files belong there. From there, building it goes quickly. If you want help, you can book a free mapping session and we will go through it together.