Visma Net for groups: multiple companies and consolidation

A group that grows through acquisitions often ends up with as many finance systems as companies. Each company has its own chart of accounts, its own way of following up and its own report, and the group's numbers become a spreadsheet that someone pieces together every month. In Visma Net each company gets its own Visma Net company under the same license, new companies are created from a template, and the group's numbers come together in a consolidation. For groups that acquire companies at a steady pace, we also develop an implementation strategy together with you, so that each new company becomes a routine instead of a project.

Short answer: how does Visma Net handle a group?

1. Each company gets its own Visma Net company under the same license, with its own corporate registration number, its own bank accounts and its own VAT return.
2. New companies are created from a template, so they start with the same settings, routines and reports as the others.
3. In the reporting module, anyone with access to all companies can produce reports and comparisons across all companies, and for the group closing the numbers are brought together in a consolidation.
4. With an implementation strategy for acquisitions, each new company becomes a routine, and cheaper to add.

One Visma Net company per entity

In Visma Net each company in the group has its own Visma Net company, and they all sit under the same license. Each company has its own corporate registration number, its own bank accounts, its own registers and its own VAT return. Permissions are set per company: someone working in one company sees that company's numbers, and group finance can have access to all of them and see them in the same report.

The license has unlimited users and approvers, so more people in more companies does not cost more. Visma has its own volume-based price structure for extra companies, where the price per company drops the more you have.

New companies from a template

Settings, classes and reports in an existing company can be saved as a template and used when the next company is started. The new company then starts on the same foundation as the others, instead of being set up from scratch.

We set up the chart of accounts and the subaccount the same way in all companies, so that a cost center or a project means the same thing across the whole group. The subaccount sits on every posted line and is divided into segments that you name yourselves, such as department, project or location. With the same subaccount in every company, each company is followed up, approved and compared the same way, and we design it so that it also covers the companies you have not acquired yet.

An implementation strategy for acquisitions

In a group that acquires companies, implementation is not a one-off project. It has to be repeatable, the same way, every time a new company comes in. For groups with an active acquisition strategy, we therefore develop an implementation strategy together with you: how an acquired company is brought in, in what order, what is converted, which routines and reports apply and who does what. Each new company then becomes a routine, and with an implementation model for acquisitions we can keep down the cost of each company you add.

Group reporting and consolidation in Visma Net

In Visma's reporting module, anyone with access to all companies can produce reports and comparisons across all companies. When the chart of accounts and the subaccount are set up the same way in every company, the numbers can be compared directly, company by company.

For the group closing, the numbers are brought together in a separate consolidation company. Each company's accounts are mapped once to the group's chart of accounts, and the balances are then pulled in per period. A segment in the subaccount shows which company the numbers come from, so reports can be produced both for the whole group and per company.

If a company has a different currency, such as a subsidiary abroad, the numbers are translated before they are consolidated. Under the Swedish Bookkeeping Act, the financial year must be the same across the whole group, so an acquired company with a different financial year is changed to match the group's.

Consolidation is not included in every Visma Net package. We go through which setup fits in the workshop, and set up the consolidation on a quote.

What it costs with more companies

Our implementation of Visma Net Core costs SEK 75,000 for the first company, or SEK 125,000 with logistics, excluding VAT and at a fixed price. An additional company costs SEK 50,000 as a starting point. With a strategy and an implementation model for acquisitions, we can keep down the cost of each new company, and we quote it after the workshop together with the consolidation. More on the full cost in What does Visma Net cost?

Frequently asked questions

How to move forward

We start with how the companies work today, in a free 45-minute workshop, and the review is yours whatever you choose afterwards. Read more about Visma Net Core, what Visma Net costs and what to consider when you change ERP.